Senior Finance and Human Resource Manager

Description:

The incumbent will work responsibly on the day-to-day accounting for the project including maintaining the field accounts system, examining receipts and vouchers, reconciling advances, projecting and tracking expenditures and accruals. S/he will be responsible for implementing sound policies and procedures for the financial management and close-out of the field office. S/he will have primary responsibility for identifying financial weaknesses, recommending solutions, and supervising implementation. S/he will ensure that staff under his/her supervision understand and adhere to said policies and procedures. Additionally, s/he provides support in the areas of recruitment, orientation, onboarding, performance management, safety and security, HR trainings, and resource development.

Responsibilities:

Oversee the field accounts, ensuring compliance with HABTech solutions operational manual and funders’ policies and procedures. More specifically:

• Review all vouchers before processing payment and submit for approval.
• Ensure all supporting documents are complete, as per the operational manual of HABTech, before payment approval and prepare payment request.
• Serve as a member of procurement committee.
• Review advance requests and travel expense reports, and checking for accuracy and compliance.
• Ensure all advances are reconciled in compliance with policies and procedures.
• Work with technical team leads to prepare monthly program area activity budgets.
• Assist in the annual budgets in line with work plans using previous financial data for program planning.
• Use the financial tracking tool on a monthly basis for all projects to ensure they are correct.
• Respond to requests and feedback from funders or back up documentation for accounts monthly.
• Ensure correctness of the financial data entered by the Finance Officer.
• Assist with the project on financial arrangements and payments for all program related training, workshops and other program activities.
• Prepare bank reconciliations.
• Prepare tax reports such as Payroll tax, withholding tax, Pension, etc timely settlement of the above mentioned taxes to Federal Tax Authority and regional Bureaus as per Requirements.
• Ensure monthly Income tax and withholding taxes are paid to concerned government authorities on a monthly basis.
• Prepare monthly staff payroll.
• Support the annual projects audits and be a focal point of contact for annual audit exercise.
• Responsible for all asset management including ensuring that all assets are tagged, controlled and an annual inventory update is conducted.

• Work closely with Project Director to ensure financial close-out activities and deliverables are completed according to the close-out timelines.
• Supervise members of finance team including conducting performance appraisals and providing mentoring and coaching for project accountants and finance and administrative officers.
• Other duties as identified and requested by the supervisor.
• Oversees and manages the recruitment and administrative functions associated with staffing
• Maintain an up to date knowledge of government laws and regulations as they relate to labor, taxation, immigration and any other legal requirements and regulations that impact on the human resources function.
• Oversee field staff compliance/ethics training and tracking and monitor Replicon timesheet compliance.
• Ensure that a professional, fair, and transparent hiring process is observed throughout.
• Identify appropriate training opportunities to enable the staff broaden and develop their professional skills- both internal and external, formal and informal.
• Maintain personnel file for all staff and ensure that all are properly updated on a routine basis and kept secured and confidential.
• Ensure all staffs have up-to-date performance evaluations. 
• Work closely with the Project Director and project Managers to resolve any performance management issues, including performance improvement plans and/or terminations.
• Maintain confidential personnel record, computation of annual leave, and keep any other record related to each staff.
• Work closely with the finance team in updating insurance, payroll information, introduction and change in taxation.

Required Qualifications:

• Bachelor’s degree in accounting or related field, Master’s degree is a plus.
• At least five years of experience working in a complex work environment, preferably in a donor funded environment.
• Ability to work independently, solve problems and show excellent interpersonal skills and ability to work as a team member.
• Excellent computer proficiency, particularly in MS Excel and Accounting & Financial systems (QuickBooks) and Google applications (Gmail, Drive).
• A proven ability to work as part of a team and to be self-managing.
• Excellent written and oral communication skills.
• Effectiveness working with culturally and professionally diverse teams.
• Women are encouraged. 

Salary

Attractive and Negotiable

How to Apply

The closing date for the application is 16 November, 2022.